Texas Counties Deliver – learn how county government serves you
Headshot of Pam Harrison, a white female with brown hair; she wears a dark gray suit jacket and a white shirt.

Property Fraud Alert, protect your most valuable investment at www.PropertyFraudAlert.com.

The Cooke County Clerk's Office has partnered with Property Fraud Alert to let you know when documents containing your name are recorded at the County Clerk's office.

Sign up free by clicking the button below. 

Click here to sign up.

Scan or click here to order Vital Records online
Escanee aquí para solicitar registros vitales

Cooke County Clerk's Office

Pam Harrison
County Clerk

Phone:  940-668-5474

Cooke County Courthouse

101 South Dixon, Room 108
Gainesville, Texas  76240

Hours of operation
8:00 a.m. – 5:00 p.m.

Now open during the lunch hour
for your convenience.



Criminal / Civil Records Search

Free Real Property/Land Records Search



   Pay Criminal Court Cost, Fines, & Restitution
(Please call Clerk for Balance to avoid over payment)

Logos of all accepted cards: Visa, Mastercard, American Express, and Discover.
Payment Instructions/tutorial video

      Watch on Youtube.




New Fee Change – Effective Jan. 1, 2024   Full Details (PDF)
Senate Bill 1612 has repealed the $1.00 Document Filing Fee authorized by Local Government Code 291.008(d).
Effective Jan. 1, 2024, filing fees for instruments to be recorded in the Official Public Records are $25 for the first page (instead of $26), and $4 for each additional page. 
The $1.00 fee has been removed from all OPR filings, Assumed Names/ DBA’s, Foreclosure Notice postings, and Marriage Licenses.


Deed/Marriage/Vital Records

Criminal and Civil Information

Phone: (940) 668-5421
Fax: (940) 668-5522

Phone: (940) 668-5422
Fax: (940) 668-5486

Search Cooke County Public Records 

Fee Schedule (Official Public Records)
County Clerk Fee Schedule
Official Public Records Filing Requirements

New Fee Schedule,
Effective January 1, 2024


Assumed Name Information
Assumed Name Record (D.B.A.) Form
Assumed Name Information Sheet
Plat Record Information
Plat Record Filing Requirements & Fees
Vital Records Information
Marriage License Information and Fees
Online Marriage Certified Copy Request 
Birth and Death Certificates and Fees
Order Birth/Death Certificate Online

 Livestock Brands
(New & Renewal)
Mark and Brand Registration Application
      Re-registering your Brand
    Texas Brand Registration Website

E-Recording Document Links

Non-Disclosure Instructions and Forms

Statement of Inability to Pay Court Costs Form


Fee Schedule (Criminal/Civil)
Civil Fees in Cooke County Court at Law
Probate Fees in Cooke County Court at Law

2023 Fees Charged by Sheriff and Constables (Local)
And New Fee Schedule effective 1-1-24 (Local)

Fees Charged by Sheriff and Constables (Texas)

 --Funeral Homes Only--

Burial Transit Permits

Monday - Friday
FAX Requests to 940-668-5522
or call 940-668-5421

After Hours and Holidays,
Email request to:

Include a phone number on request

Election Information

TexFile, eFiling for Texas logo.

The clerk's office is currently transitioning to a new eFile reviewer tool as required due to the deprecation of Silverlight.  This may result in delays in processing filings while clerk offices adjust to the new system.  This transition will NOT impact the file stamp time received

Please see the links below for training videos and helpful information. Assistance and tech support is also available to attorneys from Tyler Technologies, the contractor who provides the e-filing system to the state.

E-file Support:

Technical Support: Tyler Technologies. 1-855-839-3453 or efiling.support@tylertech.com

Civil Clerk Support & Probate Clerk Support (940) 668-5513

Training and User Guides:

Start Electronic Recordings in
Public Records

CSC- Corporation Service Company 
Email Address - erecording@cscglobal.com
Phone Number - 866-652-0111
Website - www.erecording.com

Start Electronic Recordings in
Public Records

Email Address - Jeff Pettine jpettine@simplifile.com
Phone Number 800-460-5657 Ext. 1071
Website - https://simplifile.com


ACCORDING TO STATE LAW, NO PERSONAL OR TITLE SEARCHES ARE ALLOWED TO BE CONDUCTED BY THIS OFFICE. Most official public records are open for the public to make their own searches.  The office staff is here to assist you, if needed, and will gladly do so.