Bill Cut Off /Commissioner Court Dates
Welcome to the Harrison County Purchasing Department. Thank you for your desire to do business with Harrison County. Harrison County has a centralized purchasing operation, which requires the release of purchase orders prior to the delivery of supplies or Services. The County is not responsible for verbal orders placed by employees outside the Purchasing Department.
The Harrison County Purchasing Department is dedicated to serving the citizens of Harrison County. The office is overseen by a Purchasing Agent who is appointed for a two year term by a Purchasing Board composed of the District Judge and the County Judge.
Areas of County Government overseen by the Purchasing Department include competitive procurement processes such as bids and request for proposals, inventory of County Assets, and disposal of County Assets by public auction or sealed bid. The Purchasing Department is also responsible for all purchases of County supplies and services for which competitive procurement methods are not required.
The information on this site has been developed with the goal of informing the public and taxpayers related to the County’s procurement processes. Please feel free to Contact us at any time with questions or concerns regarding these processes at 903-935-8412.
About Us
The responsibility of the Purchasing Agent is to purchase all supplies, materials, and equipment, to contract for all repairs required or used by the County and to process all purchases made on competitive bid as necessary to comply with the Texas Local Government Code including, but not limited to: Chapter 262. The Purchasing Agent is also responsible for the County property and inventory control.
Mission Statement:
To provide the best service possible to all county departments in a fair and equitable manner.
To ensure an atmosphere of equality to all vendors without regard to undue influence or political pressures.
To protect the interests of the Harrison County taxpayers in all expenditures.
How to do Business With Us
We hope this information will help your organization become acquainted with Harrison County and our policies and procedures on how to do business with us.
The Purchasing Department maintains a bid mailing list for most products and services purchased by the County. If you wish to be included in a Bidder’s List for products and services you sell, you may complete the Vendor Application form along with the W-9 form and mail both forms to the Harrison County Purchasing Department, PO Box 2025, Marshall, TX 75671 or fax to 903.935.4807. Submission of the completed Vendor Application does not guarantee receipt of copies of Bids, Requests for Proposals, Requests for Quotes, etc., issued by Harrison County. It is the responsibility of each Vendor to request any bid package of interest.
Bidding is the process by which competitive pricing is obtained. Bids can be via telephone, facsimile machine, informal written quotations, or formal sealed bids. The determination of which procedure is utilized for each request under $50,000 is made by the Purchasing Staff in accordance with the policies and procedures established by the Purchasing Agent and approved by the Harrison County Commissioner’s Court. All expenditures in excess of $50,000 must be handled by the formal sealed bid process in accordance with the State of Texas; County Purchasing Act. See Texas Local Government Code 262 and the Harrison County Purchasing Policy and Procedures Manual.
Harrison County advertises bids in the local newspaper and on the County’s website.
Formal sealed bids are opened in the Purchasing Department unless otherwise stated in the bid specifications. Vendors are encouraged to attend all bid openings.
Contracts resulting from the formal sealed bid process are awarded only by the Harrison County Commissioner’s Court during their regularly scheduled meetings.
Purchasing Staff
Darla Haynes, Purchasing Agent
Bradie Guilliams, Sr. Purchasing Assistant
Michael Caldwell, Purchasing Assistant
Current Bids
BID 2023-13 Seal Coat Project Final
Request for Qualifications
Request for Proposals
Vendor Registration Forms
Vendor Application Form
W-9 Form
Conflict of Interest Questionnaire
New Form 1295 Certificate of Interested Parties Electronic Filing Applications
A new House Bill 23 went into effect January 1, 2016. It requires anything that goes to Commissioner’s Court for approval to have a Form 1295. Here is the link to the website with the video explaining how to do this.
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Conflict of Interest Disclosure
Beginning January 1, 2006, a new state law (Chapter 176 of the Local Government Code) requires the filing of conflict of interest questionnaires by certain individuals and businesses. The questionnaires require disclosures describing certain business and gift giving relationships, if any, the filers may have with commissioners court members, the purchasing agent, and other elected/appointed officials.
The new law applies to:
businesses and individuals who contract with the County,
businesses and individuals who seek to contract with the County, (regardless of whether a bidder is awarded the contract), and
agents who represent such businesses in their business dealings with the County.
If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each individual, business, and agent who is subject to the law’s tiling requirement.
If you are required to file a Conflict of Interest Questionnaire, you should file with the county clerk by mailing it to the clerk’s office at:
Harrison County Courthouse
County Clerk
PO BOX 1365
Marshall, TX 75671
Surplus Sale
Online Auction for Harrison County Surplus Sale