LEON COUNTY DEPUTY CLERK

The Leon County Clerk's office is hiring a full-time deputy clerk. Candidates must possess a professional and polite appearance, excellent customer service skills both in person and over the phone, a sense of humor, reliable transportation, and an ability to work well with other team members.

Candidates also must be able to handle counter traffic, stand up to 4-5 hours a day, and accurately handle cash, check and credit card transactions daily. Knowledge of real estate and oil and gas industry is a plus. Ideal candidates will multi-task accurately in a fast, busy environment, work autonomously, learn and master new computer systems, practice discretion with sensitive data and possess an open mind to new tasks and systems in a constantly changing environment. Bi-lingual candidates are a plus but not required. GED or high school diploma required. We offer excellent health, dental, and retirement benefits.

No phone calls, please. We are an Equal Opportunity Employer. To apply, please click on the link above, complete the form and submit it to the County Clerk's office at 155 North Cass Street, First Floor, Centerville, or email it to: amy.kaiser@co.leon.tx.us

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Judicial District Community Supervision and Corrections Department serving

Walker, Grimes, Madison and Leon Counties

JOB TITLE:                          Case Aide/Administrative Technician           

LOCATION:                         Centerville, Texas (Leon County)

JOB SUMMARY: Assists in performing community supervision case management. Work involves providing supervision to offenders and obtains information for and preparing probation administration documentation. Supervises cases classified as indirect “other”, transfer out, and/or “mail in” in compliance with departmental policy and the Texas Department of Criminal Justice - CJAD standards. Refers probationers requiring special services to appropriate agencies and monitors their progress in those agencies. Responsible for the maintenance of such case records required by the Court, the Director and the Texas Department of Criminal Justice - CJAD.  Manages and maintains computer case files and related records. Carries out programs presently in effect and any other programs which may be established by the Court, the Director and the Texas Department of Criminal Justice - CJAD. Monitors the collection of Court ordered fees and takes appropriate action when an individual is not current. Works with Court Services to support administrative duties.  Responsible for intake processing at Court and testifies in Court related to case management as required. Work involves collecting and maintaining accurate financial records, creating and updating case records, acting as a receptionist and related administrative duties.  Works under close supervision of their unit supervisor with limited latitude for the use of initiative and independent judgment.                                 

QUALIFICATIONS: High school diploma, equivalent or GED and some college hours from an accredited college or university preferred. 

Must have two years of full-time, wage-earning case management, office work, clerical or related experience.  Each year of experience may be substituted for 30 semester hours from an accredited college or university on a year-for-year basis.

Knowledge of case management and related software preferred.  Must be proficient in the utilization of Microsoft Office Suite. 

Must possess a valid Texas driver’s license.  Must maintain a valid Texas license for continued employment in this position.

Must own their vehicle, have proof of current liability insurance and maintain liability insurance.

Must have or be able to obtain a certificate of Criminal Justice Practitioner Training Course completion for the Texas Law Enforcement Telecommunications System (TLETS) from the Texas Department of Public Safety within one year of employment.

Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html

Must pass criminal background check and drug test.

Must have and maintain a telephone number at which she/he can be reached.

SALARY:                              Commensurate with experience.

CLOSING DATE:                When filled.

Persons interested in applying for this position must submit an employment application, which can be obtained in person at the Walker County CSCD office, located at 705 FM 2821 West, Huntsville, Texas, or on the Walker County website at www.co.walker.tx.us.  Also submit a resume, most recent college transcript, and a sample of technical writing skills, such as a cover letter, to:

Kristin Hunter, Director

Judicial District CSCD

P.O. Box 6910

Huntsville, TX  77342-6910

khunter@co.walker.tx.us

DISTRICT COURT COORDINATOR

JOB DESCRIPTION

Job Title: Court Coordinator - District Court                          ELSA Code:

Reports To: District Judges                                                       Position

Department: District Judges Office                                         Status: Non-Exempt

Summary of Position:

This person has authority to execute duties delegated by the Judge of the Court, for the Court, to ensure the Court's policies and procedures are followed. These duties include, but are not limited to, docket management, court staff coordination, and monitoring and managing Court activities, which assist the judge in non-judicial and administrative matters.

Docket Maintenance

Monitor all cases assigned to the respective court.

• Ensure that all settable cases, motions, etc. are set for a date and purpose certain as defined by the local court rules.
• Ensure that all cases on the court's docket are listed on docket properly.
• Ensure that all cases transferred are processed in accordance with the local court rules.
• Ensure that all attorneys and parties are properly notified of settings.
• Ensure that the daily court docket properly and accurately reflects the business scheduled before the court.
• By using existing statistical information, determine if the court is keeping current with its own docket as well as in comparison to other courts.
• Locate problem areas, if any, and advise the court as to the problems and make any suggestions to their remedy

Attorney/Public/Court Liaison:

• Pursuant to the direction of the court, the coordinator shall:
• Serve as liaison between the attorneys, public and courts in matters before the court.
• Act to promote settlements between attorneys involved in litigation assigned to the court.
• Assist all parties to negotiate cases to insure speedy flow of the docket.
• Advise the court of attorneys and parties who are going to be late or have a conflict.
• Advise the court, and so schedule any information that might change the status of a case.

Liaison Duties:

• Be sure all staff members and associated parties of the court are apprised of any court policy changes.
• Be sure any new or substitute staff members or associated parties are apprised of all the policies and preferences of the court.
• Function as a buffer between the court and individuals such as witnesses, etc., as much as possible, to free the court for judicial matters.
• Work with all agencies in the judicial environment as they relate to the efficient operation of the respective court.
• Handle telephone inquiries as to future settings, dispositions and other information as required.
• Be available to assist other courts when court coordinators are necessarily absent.

General Court Management:

• Handle correspondence in accordance with the policies of the court.
• Maintain the Judge's law library.
• Prepare any statistical information needed by the court or the Administrative Offices of the Courts.
• Keep abreast of any new legislation that pertains to the court and to docket management.
• Investigate complaints, if any, with respect to the operation of the court.
• Free the Judge as much as possible from the day-to-day, non-judicial operations of the court.
• Remain available to the Judge at all times in order to give assistance when deemed necessary.
• Handling jurors' excuses, resets and inquiries in accordance with the policies of the court.
• Monitor appeal cases to ensure that statutory time limits are met and monitor mandates.
• Monitor the production of the transcript production in the respective court.

Required Knowledge, skills and abilities:

• The coordinator must possess knowledge of how cases move through the respective court. The coordinator must possess an understanding of techniques of docket management, case control, day-to-day monitoring of matters pending before the court.
• The court coordinator must be able to assess the court's workload, categorize the elements of this workload, and develop long-range plans to assure that the court disposes of cases in a timely, efficient manner.

• The person chosen for this position must possess skills in working with a myriad of people, agents, etc. A coordinator must be able to work without a great deal of supervision from the court.

• Must have a bachelor's degree (preferably in Administration) from an accredited college or university; or e Experience working directly with the Courts (i.e., clerk, law clerk, briefing clerk); or
• Graduate of para-legal school with two years para-legal experience in a field related to the position in question; or

• Minimum three years as a clerk in a court of general jurisdiction.
• Minimum of five (5) years' experience in court related field; or
• Graduate of para-legal school.

Continuing Education:

Court coordinators should be trained to the fullest of their abilities and commensurate with the    demands of the Judges. Coordinators should attend a minimum of sixteen (16) hours of continuing education as required (Gov't Code 74.106)

Physical Demands:

Must physically be able to operate a variety of machinery and equipment, exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Requires the ability to lift more than 40 pounds. Position requires color perception. This position requires the ability to see and speak as well as above average hearing.

Notice:

All employees with disabilities are encouraged to contact the Human Resources Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if he/she can safely perform the essential function of this job with or without reasonable accommodation.

Disclaimer:

Job descriptions are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for' the sole purpose of acquainting a person who is unfamiliar with such a position with a brief overview of the position's general direction and scope. This position profile is intended for internal use only.

"At Will" Statement:

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employee further understands, and accepts, that this position falls under the provision of "at will" employment, and under no circumstances is this contract for employment.

Supervisor:________________________________________ Date:__________________

Signature of Employee:______________________________Date:__________________

Acknowledgment of Employee:________________________________________________

                                                (Printed Last, First and MI)

Application and job description is available on the Leon County website at www.co.leon.tx.us.

Applications will be accepted until the position is filled. Please submit resume with completed application. Applications can be mailed to the District Court Coordinator, Linda Shannon, PO Box 39, Centerville, Texas 75833 or submitted in person at the Leon County District Court Coordinators Office, located at 139 East Main Street, Centerville, TX 75833, or emailed to linda.shannon@co.leon.tx.us. No phone calls please.

County Jailer (Full time Positions)