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Secure your E-mail with Multi-Factor Authentication (MFA)
  • MFA Description:

    Multi-Factor Authentication, also known as Two-Factor Authentication, is a way to prevent unauthorized access to your E-mail by adding additional security verification methods.

    There are at least three possible ways to grant access to our services:

    1. Something you know (passwords)
    2. Something you have (authenticators)
    3. Something you are (biometrics)

    Right now, we are only asking for something you know; your password.  Unfortunately, passwords have a tendency to be guessed or stolen.

    The practical way to add additional security verification is to use what almost everybody already has-- a cell phone or tablet.

    When we enforce MFA on your account, you will be asked for not only something you know (your password), but also something you have (your mobile device). But what about 'something you are'?  If you are using "Face ID" or a fingerprint to unlock your phone, then you are essentially using a biometric scanner.  You are proving that you are physically holding your device.

    The Setup process only takes a few minutes and requires a mobile device like a phone or tablet. 

  • Step 1.

    Open a new browser tab or click here to go to aka.ms/mfasetup and follow the steps on the screen. It may ask you to type your E-mail password before proceeding to the next step.

    Choose "Notify me through app"

    Step 2. 

    Keep following the steps on the screen. When it asks for your preferred option, please select "Notify me through app". Follow the steps for setting up the Microsoft Authenticator app.

    If for some reason you cannot install the Microsoft Authenticator app on your mobile device, then the option for calling or texting your phone is better than nothing, although it is not as secure as the app.

    App Icon for MS Authenticator

    Step 3. 

    Let us know that you have finished the steps on the screen. Your E-mail will not challenge your identity until I enforce MFA on the server for your account.  Just send an email to helpdesk@beecounty.texas.gov with your email address somewhere in the subject line along with MFA, like "Enable MFA for john.doe@beecounty.texas.gov".

I gave a short description under the big red button at the top of this page, but if you need to read more, there is plenty of material available on Microsoft's website at aka.ms/mfatutor 

After you follow the steps under the second button, please send a letter to helpdesk@beecounty.texas.gov with the subject, "Enable MFA for (insert your E-mail address here)".